Email Signature

All employees should use the standard email signature format their geographical location. Please refrain from adding additional company information or graphics. Additional phone numbers and extensions are permitted.

Directions

Add the email signature in Outlook:

1. Download the correct signature for your geography.  Unzip the file, and open the the .eml file in Outlook.  This will open as an email.
2. Hit "Reply" to the email.  Edit the text in the original email, changing the name, title, and phone number to your own information.
3. Copy the updated signature, including the logo image.  (Ctrl + C).
4. On the Message menu, select Signature > Signatures.
5. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
6. Paste (Ctrl + V) the new signature into the Edit Signature field.
7. Under Choose default signature, in the E-mail account drop-down box, choose an email account to associate with the signature.

• New messages: If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.

1. Replies and forwards: If you want your signature to appear in the messages you reply to and forward, in the
2. Replies/forwards
3. drop-down, select one of your signatures. Otherwise, accept the default option of (none).

8.   Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to 

        apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically.